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The process of establishing a local chapter begins when a new group sends the application "Application for Creating a new Local Chapter" to International Reception ( You will find this form and more helpful information under "Start a new Local Chapter".

To complete the process, the following steps must be completed.

This process will soon be changed because we have moved to SmartWe.

Hopefully also Local Chapters will soon be able to apply online (

(*The steps marked with * only apply to "active" local chapters.)


By whom?

  • Application checked for completeness and uploaded in the Wiki
    (the association the LC is linked to must be listed in the Application as official, "active" LC)
  • responsible regional Local Chapter (LC) coordinator is informed, checks application and confirms within 14 days (if confirmation or rejection, or a status report is not received in 14 days, the application is considered approved)
  • If an ECG association exists in the LC's country, the LC must be assigned to that association.

(For LCs in Germany, Austria and Switzerland, it is checked in the Backoffice (ECG database) whether the persons listed in the applications are members. This is not done in other countries because the information is not available in the Backoffice. In these cases the application can be approved anyway.)

(Only LCs whose members are in the BackOffice get their own website at

International Reception

  • Local Chapter added or upated inSmartWe
  • Link to ECG Association created
  • Coordinators added

International Reception

  • Confirmation email and welcome letter sent to local chapter and regional LC coordinator.

International Reception


(*only for "active" LCs)

International Reception


active LCs receive their own contact address, which can either be an email distribution list with the coordinators as subscribers OR an email mailbox.

Email distribution list

  • Email distribution list (also called mailing list e.g. created for LC
  • new email distribution list must be confirmed by List-Admin (Vienna office)
  • International Reception and owner status
    • If the association is not clear, then ask the regional LC Coordinator for clarification.

Email mailbox

(*only for "active" LCs)

(*Active* local chapters, in countries without ECG association, where people are not ECG members, do not receive this service.)

International Reception

  • Local chapters added or updated on and
  • (*since May 2020 runs through extra export/import from SmartWe to Maps on Website)

International Reception


International Reception

UpdatesLocal Chapters need to inform International Reception about changes to their information such as new Web addresses or new coordinatorsLocal Chapter

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